Privacy
Policy.

Who We Are

JarinV Studios is a photography and film production business operated by Justin Viens, located at 126 Stonewater Way, Dover, Delaware 19904, USA. References to "JarinV Studios," "we," "us," or "our" in this policy refer to this business entity.

This Privacy Policy applies to all personal data collected through our website at jarinv.com, through our booking platform (Acuity Scheduling), through direct email or phone communication, and through the delivery of photography and film production services.

Information We Collect

We collect the following categories of personal information:

• Identity Data: your full name, and where applicable, the names of any minor subjects participating in a session.
• Contact Data: email address, phone number, and mailing address.
• Financial Data: payment card details or billing information processed through our third-party payment processors. We do not store full card numbers on our systems.
• Session Data: booking details, session type, creative preferences, wardrobe notes, intake form responses, and any other project-specific information you provide.
• Image and Likeness Data: photographs and video footage captured during sessions, including your likeness and, if applicable, the likeness of minors for whom you have parental or legal guardian authority.
• Usage Data: information about how you interact with our website, including pages visited, time on site, browser type, device type, IP address, and referring URL. This data is collected automatically via cookies and analytics tools.
• Communications Data: records of email, text, or other communications between you and JarinV Studios.

We collect personal information only when you voluntarily provide it (e.g., by completing a booking, submitting a contact form, or signing a model release) or when it is automatically collected through your use of our website.

How We Use Your Information

We use the personal information we collect for the following purposes:

• Service Delivery: to schedule, manage, and fulfill photography and film production sessions, including pre-session preparation, on-site production, post-production editing, and gallery delivery.
• Payment Processing: to process retainers, session fees, and any additional invoiced amounts through our payment processors.
• Contract Administration: to execute and store signed agreements, model releases, and licensing documentation.
• Communication: to respond to inquiries, provide session confirmations, send prep guides, and communicate regarding your booking or project.
• Portfolio and Marketing: to display your session images in our portfolio, website, social media, and promotional materials, subject to any executed confidentiality or restricted-use agreements.
• Legal Compliance: to comply with applicable law, respond to legal process, and enforce our agreements.
• Business Improvement: to analyze website usage and improve our services, site experience, and marketing effectiveness.

We process your personal data on the following legal bases (applicable where GDPR applies): performance of a contract, compliance with legal obligations, legitimate interests (portfolio use, marketing, business operations), and, where required, your explicit consent.

Information Sharing and Disclosure

We do not sell, rent, or trade your personal information to third parties for their own marketing purposes. We may share your information in the following limited circumstances:

• Service Providers: we share data with third-party vendors necessary to operate our business, including Acuity Scheduling (booking management), Squarespace (website hosting), payment processors (e.g., Stripe or Square), and online gallery platforms (e.g., Pixieset or ShootProof). These vendors are contractually required to protect your data and use it only as directed by us.
• Legal Requirements: we may disclose your information if required by law, court order, subpoena, or other legal process, or if we believe disclosure is necessary to protect the rights, property, or safety of JarinV Studios, our clients, or others.
• Business Transfer: in the event of a merger, acquisition, or sale of business assets, your information may be transferred as part of that transaction. We will notify you via email or prominent website notice before your data is transferred and becomes subject to a different privacy policy.

Image Rights and Model Releases

All photographs and video content created by JarinV Studios are protected by U.S. copyright law (17 U.S.C. § 101 et seq.). JarinV Studios retains full copyright ownership of all captured images regardless of the session type or client agreement, unless ownership is explicitly transferred by written agreement.

By participating in a session and signing a model release, you grant JarinV Studios the irrevocable, worldwide, royalty-free right to use your likeness in portfolio, marketing, editorial, and promotional materials. The scope of this grant may be limited by the specific terms of a signed restricted-use or confidentiality agreement.

Sessions involving minors require a parent or legal guardian to execute the model release. Use of a minor's likeness will not exceed the scope of the signed release.

Data Security

We implement commercially reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, use, disclosure, alteration, or destruction. These measures include encrypted data transmission (HTTPS/TLS), password-protected client galleries, access controls limiting data to authorized personnel, and secure payment processing through PCI-DSS compliant processors.

No method of data transmission or storage is 100% secure. While we take data security seriously, we cannot guarantee the absolute security of your information. In the event of a data breach that affects your rights and freedoms, we will notify affected individuals as required by applicable law.

Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to improve functionality and analyze usage. The types of cookies we use include:

• Essential Cookies: required for the website to function properly. These cannot be disabled without impairing site functionality.
• Analytics Cookies: used to understand how visitors interact with our website (e.g., Google Analytics). Data collected is aggregated and anonymized where possible.
• Marketing Cookies: used to deliver relevant advertising and track campaign performance. These are only active if you have consented.

You may disable cookies through your browser settings at any time. Please note that disabling certain cookies may affect site functionality. If you are located in the EU or UK, you will be presented with a cookie consent notice upon your first visit, as required by the ePrivacy Directive.

Your Privacy Rights

Depending on your location, you may have the following rights regarding your personal information:

• Right to Access: the right to request a copy of the personal data we hold about you.
• Right to Rectification: the right to request correction of inaccurate or incomplete personal data.
• Right to Erasure ("Right to be Forgotten"): the right to request deletion of your personal data, subject to legal retention obligations and our legitimate interests (e.g., we may be required to retain financial records for tax purposes).
• Right to Restrict Processing: the right to request that we limit how we use your data in certain circumstances.
• Right to Data Portability: the right to receive your personal data in a structured, machine-readable format.
• Right to Object: the right to object to processing based on legitimate interests, including direct marketing.
• Right to Opt Out of Sale (CCPA): California residents have the right to opt out of the sale of personal information. JarinV Studios does not sell personal information.
• Right to Non-Discrimination (CCPA): we will not discriminate against you for exercising your privacy rights.

To exercise any of these rights, contact us at hello@jarinv.com or via the contact information below. We will respond to verified requests within 30 days (or 45 days where permitted by law with notice).

Data Retention

We retain personal information for as long as necessary to fulfill the purposes described in this policy, including for the duration of our business relationship and as required by applicable law. Specifically:

• Client records and contracts are retained for a minimum of 7 years for legal and tax compliance purposes.
• Session images are retained indefinitely for portfolio use unless a deletion request is received and granted.
• Client gallery access links expire after 90 days. Clients are responsible for downloading their images within this window.
• Communications are retained for a minimum of 3 years.
• Website usage data (analytics) is retained per the data retention settings of the analytics platform used (typically 14–26 months).

Children's Privacy

Our website and services are not directed to children under the age of 13. We do not knowingly collect personal information from children under 13 without verified parental consent. Sessions involving minors require execution of a model release by a parent or legal guardian. If you believe we have inadvertently collected information from a child under 13 without appropriate consent, please contact us immediately at hello@jarinv.com and we will take steps to delete that information.

Third-Party Links

Our website may contain links to third-party websites, social media platforms, or services (including Instagram, YouTube, and our booking and gallery platforms). This Privacy Policy applies solely to JarinV Studios and our own website. We are not responsible for the privacy practices of any third-party site. We encourage you to review the privacy policies of any third-party services you visit.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, applicable law, or service offerings. When we make material changes, we will update the "Last Updated" date at the top of this page and, where required by law, provide additional notice (e.g., by email or a notice on our website). Your continued use of our website or services after the effective date of any changes constitutes your acceptance of the updated policy.

Contact & Privacy Requests

For any questions about this Privacy Policy, to exercise your privacy rights, or to report a concern, please contact us:

This Privacy Policy does not constitute legal advice. JarinV Studios recommends consulting with a licensed attorney for legal guidance specific to your situation.